Call for Workshop Proposals

Submit your proposal for a new workshop during COMPSAC 2019.

Call for Workshops (MS Word)
Workshop Proposal Template (MS Word)

Workshop Proposal Submission

Workshop themes should be closely related to COMPSAC main conference topics. We also encourage workshops in emerging areas, including but no limited to the following:

• smart grids
• big data
• social network and crowd sourcing
• digital cities and public places
• e-health and web wellbeing
• sustainable computing
• mobile computing
• cloud computing
• green computing
• online education
• intelligent learning environments

A COMPSAC workshop can complement the main COMPSAC conference or provide deeper insight into COMPSAC topics. Workshop proposals should include the following:

• workshop title
• workshop organizer names, affiliations and email addresses
• workshop goal, theme, and topics of interest
• workshop program committee names and affiliations
• prospective invited speakers (optional)
• expected number of workshop sessions
• information about previously organized workshops (if any)

Please use the 2019 Workshop Proposal Template to create your proposal and send it to the COMPSAC 2019 workshop chairs at compsac-2019-ws-chairs@ml.nict.go.jp

Workshop Paper Reviewing Process and Event Promotion

Every submitted workshop paper is reviewed by three reviewers from the workshop’s PC that are assigned by the workshop organizers. Organizers of the accepted workshops are responsible for promoting and advertising their workshops on mailing lists and personal professional networks with proper reference to COMPSAC 2019

Workshop Organizer Responsibility

Workshop organizers should organize their workshops under the direction of the COMPSAC workshop chairs. The responsibility of workshop organizers include (i) distributing a call for papers on appropriate mailing lists and to relevant research groups (ii) updating the workshop webpage when needed (with the help of the COMPSAC webmaster) (iii) configuring the workshop’s paper submission system (with the help of the COMPSAC General Chair and team) (iv) ensuring that the accepted papers of are of high quality while striving for an acceptance rate of less than 70%.

Workshop Paper Handling

COMPSAC 2019 uses a web-based paper review system. Workshops must use the same system for paper review. COMPSAC workshop chairs are responsible for configuring the dedicated workshop review system and adding the workshop organizers and PC members to the workshop’s review system. Workshop papers must be processed as follows:

1. Workshop organizers have to maintain a list of PC members and templates on the review system before submission is open.
2. Workshop authors submit papers to the corresponding workshop. Workshop papers are limited to up to 6 pages (without additional charge). Additional 2 pages can be added with additional charge.
3. Workshop organizers provide COMPSAC workshop chairs with a list of submitted papers (i.e., paper title, author name(s), and author email address(es).
4. Workshop organizers start the paper review process by assigning papers to PC members. (At least 3 reviewers should be assigned to each submitted paper). Each reviewer reports evaluation with detailed comments.
5. Some main conference symposium papers, rejected for the symposium yet refereed as enough quality and worth discussing in a workshop, will be accepted as workshop papers (main-symposium-to-workshop papers ). The main-symposium-to-workshop papers are “forwarded” to the relevant workshop. Workshop organizers have to accept all of these forwarded papers (except in the case where the author of the paper declines to be considered for a workshop paper).
6. Workshop organizers provide a list of accepted and rejected papers and a short justification of why the paper has been accepted/rejected to the COMPSAC workshop chairs.
7. Authors are notified of the accept/reject decisions and IEEE Computer Society press sends an Author Kit to the authors of accepted papers.
8. Workshop authors register and submit their camera-ready papers to the IEEE Computer Society according to instructions in the Author Kit.
9. The IEEE Computer Society publishes the papers as conference proceedings.
10. Workshop organizers send a workshop program (i.e. timetable, session names, session chairs, paper titles, and author names to the COMPSAC workshop chairs. Such information will be included in the final COMPSAC program. Workshop organizers must also send a Message from Workshop Organizers to the COMPSAC workshop chairs.
11. Each accepted paper is allocated a time slot to present during the workshop sessions. Registering for and presenting the apper at the workshop is obligatory for inclusion in the workshop proceedings. Presented papers will be included in the IEEE Xplore Digital Library. Workshop organizers will have to report to the COMPSAC workshop chairs whether all papers in the workshop were presented or not.