Call for Workshop Proposals

Workshop Schedule & Important Dates

Workshop proposal deadline: EXTENDED TO DECEMBER 5
Workshop proposal acceptance notification: December 15, 2020
Workshop paper submission deadline: April 21, 2021
Author notification: May 15, 2021
Camera-ready paper submission deadline: May 31, 2021

Workshop Proposal Submission

Workshop themes should be closely related to COMPSAC main conference topics. We also encourage workshops in emerging areas, including, but not limited to the following:

• smart grids
• big data
• social network and crowd sourcing
• digital cities and public places
• e-­health and web wellbeing
• sustainable computing
• mobile computing
• cloud computing
• green computing
• online education
• intelligent learning environments
• security, privacy, and trust

A COMPSAC workshop can complement the main COMPSAC conference or provide deeper insight into COMPSAC topics. Workshop proposals should include the following:

• workshop title
• workshop organizers’ names, affiliations, and email addresses
• workshop goal, theme, and topics of interest (i.e., workshop scope)
• workshop program committee (PC) member names and affiliations
• prospective invited speakers (optional)
• expected number of workshop sessions
• information about previously organized workshops (if any)

Please use the proposal template to create your proposal and send it to the COMPSAC 2021 workshop chairs at compsac-2021-ws-chairs@ml.nict.go.jp no later than DECEMBER 5th, 2020.

Workshop Paper Reviewing Process and Event Promotion

Every submitted workshop paper is reviewed by three reviewers from the workshop’s PC that are assigned by the workshop organizers. Organizers of the accepted workshops are responsible for promoting and advertising their workshops on mailing lists and personal professional networks with proper reference to COMPSAC 2021.

Workshop Organizers’ Responsibility

Workshop organizers should organize their workshops under the direction of the COMPSAC workshop chairs. The responsibilities of the workshop organizers include (i) distributing a Call For Papers on appropriate mailing lists and to relevant research groups, (ii) updating the workshop’s webpage when needed (with the help of the COMPSAC webmaster), (iii) configuring the workshop’s paper submission system (with the help of the COMPSAC General Chair and team), and most importantly (iv) ensuring that the accepted papers are of high quality while striving for an acceptance ratio of less than 70%.

Workshop Paper Handling

COMPSAC  2021  uses  a  web-based  paper  review  system.  Workshops must use the same system for paper review. COMPSAC workshop chairs are responsible for configuring the dedicated workshop review system, adding the workshop organizers and inviting PC members to the workshop’s review system. Workshop papers must be processed as follows:

1. Workshop organizers have to invite PC members on the review system before submission is
2. Workshop authors submit papers to the corresponding workshop. Workshop papers are limited up to 6 pages (without additional charge). Extra up to 2 pages can be added (with additional charge).
3. Workshop organizers start the paper reviewing process by assigning papers to PC members. (At least three reviewers must be assigned to each submitted paper.) Each reviewer reports evaluation with detailed
4. Some main symposia papers, rejected from the main symposia but identified as having high enough quality and being worthy of discussion in the workshop, will be transferred to the relevant workshop. The transferred papers are already accepted and do not receive any further reviews. Workshop organizers have to accept all of these transferred papers except the case when the scope of the paper does not match to the workshop. The author of the paper may decline to be accepted as a workshop paper.
5. Workshop organizers provide a list of accepted and rejected papers (i.e., paper title, author name[s], author email address[es], and a short justification of why the paper has been accepted/rejected) to the COMPSAC workshop
6. Workshop chairs (not Workshop organizers) send notifications of accept/reject decisions to the authors and IEEE Computer Society Press sends an Author’s Kit to the authors of accepted
7. Workshop authors make author registration and send their camera-ready papers to the IEEE Computer Society according to an instruction in the Author’s Kit.
8. The IEEE Computer Society publishes the papers as conference
9. Workshop organizers send a workshop program (i.e., timetable, session names, session chairs, paper titles, and name[s] of author[s]) to the COMPSAC workshop chairs. Such information will be included in the final COMPSAC Program.
10. Each accepted paper is allocated a time slot to present during the workshop sessions. Registering for and presenting the paper in the workshop is obligatory for inclusion in the workshop proceedings. Presented papers will be included in the IEEE Xplore Digital Library. Workshop organizers have to report to the COMPSAC workshop chairs whether all papers in the workshop sessions have been presented or not.

Invited Speakers

Workshop organizers can organize invited talks, panels, etc. for their workshop. Note that there is no travel grant nor registration fee discount for such invited speakers. The following rules must be followed for the invited speakers.

• Invited speaker is allowed to be included in the program only when there are 5 or more (non-invited) submissions for the workshop.
• Invited speaker with full-paper is required full-registration and review process.
• Invited speaker with two (at least one) pages abstract is required full-registration.
• Invited speaker (without abstract) may participate with one-day registration (The name will be appeared only on the conference program.)